Financial Aid

Your Butte College account has been identified as having an UNDECLARED Academic Program or a program that Butte College no longer offers, therefore you must update your Academic Program.

INSTRUCTIONS: To update your program of study use the Career and Academic Profile (CAP) Tool. Please see Update Academic Program and Education Goal Guide.

If you are unsure of your major/program and need assistance, you may contact Counseling & Advising for assistance.

Your Butte College account has been identified as having an UNDECIDED Education Goal.

IMPORTANT: Eligible Education Goals for financial aid are Transfer with AA/AS; Transfer without AA/AS; AA/AS without Transfer; Vocational Degree without Transfer; or Vocational Certificate of Achievement without Transfer.

INSTRUCTIONS: To update your Educational Goal you will need to use the Career and Academic Profile (CAP) Tool. Please see Update Academic Program and Education Goal Guide.

If you are unsure of your major/program and need assistance, you may contact Counseling & Advising for assistance.

Pell Grant Decline/Reinstate Form

The amount of Federal Pell Grant funds you may receive over your lifetime is limited by federal law to be the equivalent of six years of Pell funding. Since the amount of a scheduled Pell Grant award you can receive each award year is equal to 100%, the six-year equivalent is 600%. This is referred to as Pell Lifetime Eligibility Used, or Pell LEU.

Students can choose not to receive their scheduled Pell award to save a portion of their Pell LEU for transferring to complete a bachelor's degree. Completing this form will inform the Butte College Financial Aid Office that you wish to decline (or reinstate) your scheduled Pell Grant for the academic year.

Requests made after you have received Pell funds cannot be honored.

No recommendation is offered. This decision is your choice.

To request and complete the Pell Grant Decline/Reinstate Form:

Necessary to receive the Cal Grant and all other financial aid for which you may qualify. AFTER you graduate from high school, you must verify your HS grad date on the CSAC website.

For students who are requested to submit a Course Evaluation (CE) for a Maximum Timeframe Appeal, Loan Application, or Satisfactory Academic Progress Appeal.

Download Here

Butte College is required to confirm the student's intent to complete of their late starting course(s) when all other courses for the payment period (e.g. Fall 2023, Spring 2024, Summer 2024) have been dropped or were never attended. 

2024-2025 Form Coming Soon!

You are not eligible to receive any federal student aid until your default has been resolved. Federal regulations require that you make satisfactory arrangements with the servicer of your loan to repay the defaulted loan. Once you have repaid the loan or made satisfactory arrangements to repay the loan, please submit OFFICIAL documentation to our office and we will reactivate your application for financial aid. Go to http://myeddebt.ed.gov/ for information and assistance or call 1-800-621-3115 for questions regarding your defaulted student loan account.

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You have been selected for verification and you are required to take action. In order to determine your financial aid eligibility, the Financial Aid Office MUST receive all items being requested.

Instructions:
Go to MyBC Self Service Student Portal >  Financial Aid > Required Documents > Verification. For first-time users, you must provide your First Name, Last Name, SSN, and Student ID to confirm your identity. Once you are in the Verification Portal you will need to follow the directions of each task.

IMPORTANT: For each task, only upload the required document that pertains to that task. For any document you upload, make sure that your Student ID and full name are on each page of your form. Do not submit forms you have not been asked for, this can delay the completion of your financial aid file.

If you have any questions or if you are having an issue with document uploading and need assistance, please contact the Financial Aid Office by email at financialaid@40cr13.com.

The FAFSA determines a student’s Student Aid Index (SAI). However, Federal regulations provide for an appeal process, by which the Financial Aid Office may adjust a student’s FAFSA data elements based on special circumstances affecting household resources. This is called a Special Circumstance and is decided on a case-by-case basis. Through this appeal, we will determine if the circumstances you document will result in a change to aid eligibility. Documentation is required.

Student must have a 2024-2025 Free Application for Federal Student Aid (FAFSA) on file with this office before an appeal can be considered. Additionally, if the student’s file was selected for verification, this process must be completed before an appeal can be considered.

Incomplete appeals will be returned for further information which will cause delays in processing. In addition, please be aware that during our review other supplemental forms or documentation may be requested. Only one appeal per academic year will be allowed.

Special Circumstances CAN include

• Loss or Reduction of income
• Loss or Reduction of untaxed income or benefit received with income reported on the FAFSA but not currently, such as: child support, untaxed pensions, or taxable Social Security Benefits
• Excessive non-reimbursed medical/dental expenses
• Separation or divorce after the FAFSA was completed
• Death of Parent or Other Parent whose income was reported on the FAFSA

*REQUEST WILL BE AVAILABLE ONLINE ON 8/5/24

To request a Parent or Student Appeal For Special Circumstance (Income Adjustment):

The FAFSA determines student dependency status. If you are considered dependent, you must provide parent financial information for financial aid eligibility. However, Federal regulations provide for an appeal process, by which the Financial Aid Office may determine that a student is independent for financial aid purposes. This is called an Unusual Circumstance and is decided on a case-by-case basis. Documentation is required.

This appeal is for students with adverse home situations. Make sure you are eligible to complete this dependency status appeal:

Unusual Circumstances DO NOT include                                      

• Students who demonstrate total self-sufficiency           
• Parents refusing to contribute to their student's education
• Parents not claiming their student as a dependent on their income taxes      
• Parents unwilling to provide FAFSA or verification information

Unusual Circumstances DO include

• Human Trafficking
• Legally Granted Refugee or Asylum Status
• Physical or Emotional Abuse
• Abandonment/Severe Estrangement
• Parental Drug or Alcohol Abuse
• Mental Incapacity
• Incarceration
• Or other circumstances beyond student control

To request an Unusual Circumstance for Dependency Status Appeal:

The FAFSA determines student dependency status. If you are considered dependent, you must provide parent financial information for financial aid eligibility. However, Federal regulations provide for an appeal process, by which the Financial Aid Office may determine that a student is independent for financial aid purposes. This is called an Unusual Circumstance and is decided on a case-by-case basis. Documentation is required.

This process is for students who are unaccompanied homeless youth, or unaccompanied, at risk of homelessness, and self-supporting. 

Acceptable documentation may include a written statement on letterhead from:

• a local educational agency homeless liaison, as designated by the McKinney-Vento Homeless Assistance Act (42 U.S.C.11432(g)(1)(J)(ii)), or a designee of the liaison; or
• the director of an emergency or transitional shelter, street outreach program, homeless youth drop-in center, or other program serving individuals who are experiencing homelessness, or a designee of the director; or
• the director of a Federal TRIO program or a Gaining Early Awareness and Readiness for Undergraduate program (GEARUP) grant, or a designee of the director; or
• a financial aid administrator at another institution who documented the student’s circumstance during the current or prior academic year.

To request an Unaccompanied Homeless Youth Determination:

Maximum Timeframe Appeal (MT) 

If you have met the maximum timeframe for your program, you may submit a Maximum Timeframe Appeal to request extended financial aid eligibility.

To request a Maximum Timeframe (MT) Appeal:

Loss of the California College Promise Grant occurs when students are on academic or progress probation, as defined in section 55031 (a) or (b), or any combination thereof for two consecutive primary semesters. This form is used to appeal to the loss of the CCPG. The loss of the California College Promise Grant is required and governed by the California Code of Regulations § 55031. Coming Soon.